Executive search software powered by AI for peak performance
Place top-tier talent, win more retainers, and close faster with Access Vincere Evo, AI-driven executive search software built for elite recruiters. From precision sourcing to real-time shortlist collaboration and automated retainer billing, we empower you to work smarter and place 2× faster.
- Analytics that fuel growth
- Tools to close deals faster
- Portals that wow clients
Recognised by leaders, loved by 22,000+ recruiters
The future is faster, smarter, and limitless with Access Vincere Evo
Imagine if your recruitment tech could do more than just store data—what if it could think, learn, and act alongside your team? Access Vincere Evo is your AI-powered growth engine that automates the admin, surfaces insights in seconds, and helps your consultants focus on what really matters: making more placements and scaling your business.
- Automate the busywork, instantly
- Match smarter, place faster
- Real-time coaching, real results
- Hire faster, with less admin
- Scale up, with one simple system
Everything you need to run a high-performing executive search firm
Retainers, hard-to-reach candidates, demanding clients—executive search is complex. Access Vincere Evo simplifies it. With one AI-powered platform, you can manage your entire workflow, from prospecting to placement, faster and with less friction.
- Streamline every step with an integrated executive search recruitment CRM
- Automate outreach and candidate profiling using built-in AI tools
- Track retainers, milestones, and invoices in real time
- Manage shortlists and feedback via a branded client portal
- Show your value with data-rich performance reports
- Build stronger relationships with seamless collaboration tools
- Eliminate spreadsheets and manual admin with smart workflows
How agencies like yours win with Access Vincere Evo
AI is all about saving time and making every individual more productive. By working together with Access to make sure we're implementing it in the right way, we’re confident we’ll maximise productivity.
We needed more than just a software upgrade—we needed a tech partner that could scale and adapt with us. Vincere is the best system I’ve used in 25 years—and I’m not looking back.
Despite the complexity, Vincere handled the onboarding and data migration exceptionally well, exceeding our expectations and outperforming previous providers.
Key features
- Branded client portals: Showcase candidate docs securely in a sleek, ready-to-go portal, no dev work required
- LinkedIn sourcing made easy: Fill C-suite roles faster with built-in LinkedIn sourcing tools and streamlined outreach automation.
- AI search & auto-match: Surface the best-fit talent in seconds using AI-powered matching and precision filters.
- Warm your talent pool: Keep top candidates engaged with segmentation tools that make search, nurture, and outreach effortless.
- Saved searches & smart alerts: Save your best searches and get notified the moment new matches hit your database.
- Seamless collaboration tools: Chat, schedule, and share updates directly from your workflow, no need to juggle tabs.
Take the admin out of retainer management
You’re here to place top-tier talent, not wrangle spreadsheets. With Access Vincere Evo, retainer billing becomes effortless. Automate every step of the financial admin so you can stay focused on delivering value to your clients.
- Schedule and manage retainer tranches in just a few clicks
- Eliminate spreadsheet chaos with end-to-end automation
- Auto-generate and send client invoices, no chasing required
- Sync billing activity directly to your analytics dashboard
- Focus on search and strategy—we’ll handle the admin behind the scenes
Impress clients with The LiveList™
Impress clients with The LiveList™
Leave behind spreadsheets and long email chains. The LiveList™ gives executive search firms a sleek, branded way to showcase top candidates and collect feedback, all in one interactive, AI-enhanced shortlist.
- Present your shortlist in a beautifully branded, client-ready format
- Centralise feedback and communication in real time
- Speed up decision-making with a cleaner, smarter review process
- Deliver a seamless, premium client experience, every time
Ready to streamline executive search? Get started with a personalised demo!
Fuel growth with real-time recruitment intelligence
Retainer analysis
Track revenue with total clarity and confidence:
- Instantly compare actuals vs. Targets
- Monitor average retainer size and deal value
- Drill down by brand, team, or region for sharper insights
AI performance metrics
Turn data into growth using AI-powered KPIs:
- Auto-generate realistic goals based on team behaviour
- Surface conversion ratios tailored to your workflow
- Break down performance by team, brand, or region
- Boost CRM adoption with analytics your consultants actually use
Pipeline performance tracking
Keep deals flowing with real-time pipeline visibility:
- See activity by consultant, job status, or stage
- Spot and fix bottlenecks across the recruitment funnel
- Track business performance in real time — no spreadsheets required
How can you rely on Access Vincere Evo?
Discover how Access Vincere Evo helps you work smarter, faster, and more securely.
See how we compare to other providers.
Seamless app integration
Connect Vincere with the tools you already use. Our Partner Marketplace makes it easy to plug in and power up.
Enterprise-grade security
Your data is safe with us. Vincere is built with strict privacy protocols and robust security measures.
Support that’s always on
Get help when you need it—from real people who know recruitment inside out. Our global support team is here 24/5.
Executive Search FAQ
What is executive search software?
Executive search software is an invaluable tool for recruiters who want to streamline their recruitment operations and sourcing process - by helping to source and identify potential candidates for senior-level positions. The software typically comes with a database of executives, which can be searched by criteria such as industry, experience, or location.
To better assist recruiters and enhance the efficiency of executive placement, some operating systems may offer tools for applicant tracking, managing client relationships, and scheduling interviews.
How to use executive search software?
Here are a few tips on using executive search software to make finding potential candidates more intuitive:
First, identify the key qualifications that you're looking for. This will help narrow your search and ensure that you only look at qualified individuals.
Next, enter those qualifications into the recruitment agency software's search engine. It will then generate a list of potential candidates who meet your criteria. Most recruitment platforms offer a variety of tools for screening and assessing candidates, saving time and enhancing search efficiency.
Once a list of potential candidates is finalized, it's time for you to start reaching out to them. The first step is to send each candidate a personal message, introduce yourself, and explain why you think they would be a good fit for the role.
Finally, many headhunting platforms offer support for creating and managing a talent pipeline so you can keep track of promising candidates for future open positions.
Which features should executive search software have?
When it comes to executive search software, there are a few key features that every operating system should have.
1. User-friendly interface
First, the software must have a user interface (UI) that is easy to understand and navigate. The last thing you want is for your recruitment teams to waste time trying to make heads and tails of the system.
2. Integration
Second, the software should integrate with your existing databases and applicant tracking systems easily. This will make it easier for staffing agencies to keep track of applicants and candidates - as well as evaluate their qualifications.
3. Customised search
Finally, the software should allow users to customise searches according to their specific needs.
How can recruitment agencies find the best executive search software for their needs?
With so many executive search solutions on the market, it can be challenging to know which one is the best pick for your staffing business.
When considering headhunting software, there are a few key features to look for:
First, the software should be able to quickly and easily identify candidates that match your specific criteria. It should also provide a way to track and manage your interaction with each candidate, including contact information, notes, and next steps.
Second, it should be user-friendly and allows you to customise the recruitment process to fit your business’s unique needs.
Additionally, it should provide a database of qualified candidates that can be searched by job title, keywords, or other criteria.
With these factors in mind, you should be able to find the best solution for your recruitment agency.
Benefits of executive search software for recruitment agencies
Executive recruiting software can help recruitment agencies in several ways.
First, it enables them to save time and money by automating the sourcing, screening, and interviewing process. The software utilizes artificial intelligence to identify potential individuals from various online sources - including job boards, resume databases, and social media sites. Once a pool of candidates has been generated, executive recruiters may use the system to conveniently screen applicants and schedule interviews.
On the other hand, the software can also be used to evaluate candidates after an interview has been conducted. As a result, businesses can streamline the process of filling senior-level positions and improve the quality of their hires.
Finally, it may provide valuable insights into the recruitment process - e.g, which channels are most effective for reaching potential candidates. By understanding how the system works and utilising its features, recruitment agencies can significantly increase their operation efficiency and chances of success.
Price range of executive search software
Recruitment systems can vary in price depending on the features it offers and the size of your organization. Some are designed for larger organizations and can be quite expensive, while others are more affordable and target smaller businesses.
Generally speaking, executive recruitment agencies can expect to pay anywhere from $500 to $5,000. The cost will also depend on whether you need to purchase a subscription or license.
If you're looking for a comprehensive solution that includes applicant tracking, interview scheduling, and reference checking, expect to pay on the higher end of this price range. However, if only basic search functionality is needed, more affordable options are available.
Does your agency need executive search software?
Here are a few signs that your staffing business should consider the adoption of search software into your daily operations:
1. You're struggling to find qualified candidates
Posting job descriptions and getting no bites? With the help of executive search software, you will now be able to access a wider pool of potential candidates, making it significantly easier to find a good fit for your client's staffing needs.
2. You're having trouble assessing candidates
Headhunting software provides one single source to store and keep track of candidates’ information. As a result, assessing and comparing their qualifications will become a breeze for recruiters.
3. Budget is a concern
Noticing a growing discrepancy between your spending and ROI? Executive recruiting software provides an efficient way to find, screen quickly, and eventually hire the best applicants - thereby saving on costly recruitment processes that don't produce results on time
What are the costs associated with executive search software?
Executive search software can be a valuable tool for any business, but it is essential to understand the associated costs before purchasing.
The initial cost will vary depending on the features and functionality you require. Not to mention, you will also need to factor in the cost of training your staff.
Once the software is up and running, maintenance and support are typically ongoing costs. These costs can add up, but they are often offset by the savings generated by using automated recruiting software.